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Financial Software

The financial system is designed to be a completely paperless work flow.  All data is stored in PDF format for immediate viewing and printing as required based on strict user security profiles.  This includes financial reports, AP invoices and payments records, AR billings and receipts, job cost reports and more

  • Fully integrated with Receivables, Payables and Project Job Costing
  • Electronic bank reconciliation with Banking institution
  • Standard Journal Entries and adjusting year-end entries
  • Financial reports including monthly closing reports, Income Statement and Balance Sheet
  • Full integration with Project Management system
  • Standard customer billing plus automatic project billing from monthly approved progress claims
  • Project holdback /retention accounting and release management
  • Aged reports and project billing follow up reports
  • Paperless work flow starting with invoices extraction from vendor emailed invoices.
  • Pre-approval invoices processing with direct link the PDF invoice for further approval or hold
  • Vendor payment processing by batch or individual payments using bank direct deposit or legacy issued cheques.  Bank info encoding on cheques with laser magnetic ink to minimize printing costs.
  • Direct deposit  vendor batch processing, with multiple internal checks and secure approvals.
  • Project and cost coding at pre-approval invoice processing stage.
  • Subcontractor controls for contract overbilling prevention and change order management.  Invoice processing & Payment releases approved through Project Management.